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Human Resources Generalist

Number of Available Positions: 1

Location: Ottawa

Experience Level Required: Fresh

Volunteer: Internship: Co-Op: Contract:
Casual: Part Time: Full Time:
JOB PURPOSE:


To perform a wide range of Human Resources functions from the recruitment process, administration, onboarding, and training to employee compensation, labor relations, and evaluation.

Disclaimer: This position is unpaid. If you are applying for a co-op, please confirm from your college prior to submitting your application.

ROLES & RESPONSIBILITIES:
  • Maintain employee files and records electronically.
  • Act as point of contact for employee support, resolving any internal and external HR issues that may arise regarding e.g. leave.
  • Undertake the full recruitment process.
  • Perform orientation and onboarding.
  • Assist in developing guidelines and procedures.
  • Organize training and development initiatives.
  • Administer payroll and benefits plans.
  • Ensure good employee relations by promoting programs to create an efficient and conflict-free workplace.
  • Contribute to job satisfaction by resolving issues promptly, applying perks, and organizing team-bonding activities.
  • Ensure compliance with labor relations.
  • Create job descriptions and carry out performance management reviews.
  • Ensure the HRIS is updated with employee records regularly.
  • Gather and analyze data with HR metrics.
  • Undertake and communicate employee health and safety
QUALIFICATION: Bachelor’s degree in Human Resources or Business Administration
RELEVANT EXPERIENCE:
  • Minimum of 1-year experience as a Human Resources Generalist
  • Outstanding knowledge of MS Office and HRIS systems
  • Good knowledge of employment/labor laws
  • Experience in the Office 365 environment
  • Experience in Microsoft Teams, Microsoft Kaizala, and Microsoft Planner preferred
SKILLS / COMPETENCES:
  • Must have great interpersonal skills
  • Must be able to keep records accurately
  • Must have excellent communication skills (written and oral)
  • Should have superior organization skills
  • Must have great conflict management skills
  • Employee relationship management skills necessary
DIMENSIONS (METRICS):
  • Absenteeism
  • Job satisfaction rate
  • Employee turnover
  • Training return on investment
  • Time to hire
  • Offer acceptance ratio
  • Employee wellness
PERSONAL CHARACTERISTICS & BEHAVIOUR:
  • Must be able to work well in a team
  • Must be able to solve problems
  • Should be able to keep the information confidential
  • Should be results-driven
  • Must be able to pay rapt attention to detail
BENEFITS:
  • Training (Office 365, Cyber Security, and the virtual environment)
  • Mentoring and Coaching in the area of volunteer work
  • Reimbursement of exam fees when successfully earned the pre-approved professional certification (certain conditions applies)
  • Fixable hours and Working Virtually
  • Able to obtain a reference letter from ENCADE on the hours reported in the approved timesheet
  • Regular appraisal evaluations of skills with suggestions for improvements
  • This volunteer work/internship can be reflected on academic credits whenever applicable and accepted by the educational institution
  • Addition to the PDUs of the project management certification requirement
VOLUNTEER EXPECTATIONS:
  • 10 Hours a week minimum
  • Weekly timesheet reporting.
  • Display a positive and respectful attitude.
  • Work with honesty and integrity.
  • Represent the organization in a responsible manner.
  • Take initiative
  • Perform their jobs to a reasonable, acceptable standard
  • Deliver results
  • Maintain good attendance
  • Be dependable and responsible
  • Be a good team player
  • Conduct themselves in a professional manner, even when off duty.
  • Follow set policies and procedures when dealing with problems or issues.
We look forward to having you our fantastic team   

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