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Contract Administrator

Number of Available Positions: 1

Location: Ottawa

Experience Level Required: Fresh

Volunteer: Internship: Co-Op: Contract:
Casual: Part Time: Full Time:
JOB PURPOSE:

To analyze, interpret, draft and revise the company's contracts, negotiating the contract terms and conditions between different parties, with the aim of clarifying contracts and preventing inconsistencies. The contract administrator is also responsible for executing the contract administration process and coordinating all interfaces within the project and the company.

Disclaimer: This position is unpaid. If you are applying for a co-op, please confirm from your college prior to submitting your application.
 
ROLES & RESPONSIBILITIES:
  • Obtain contract-related information from relevant parties 
  • Point of contact for parties regarding negotiations and contract development 
  • Identify potential risks of contract changes to the company 
  • Collaborate with the legal and human resources department to ensure contracts’ accuracy and compliance 
  • Review and ensure relevant documentation accompany contracts 
  • Clarify contract processes, conditions and details with executive management, business partners and employees 
  • Verify contract accuracy and resolve discrepancies 
  • Analyze, determine and execute contract strategy 
QUALIFICATION: Bachelor’s degree in a Business-related discipline with additional qualifications in Law 
RELEVANT EXPERIENCE:
  • Minimum of 2 years’ experience in contract administration and management 
  • Experience in a tech company preferred 
  • Experience in Office 365 environment 
  • Experience in Microsoft Teams, and Microsoft Kaizala preferred 
SKILLS/ COMPETENCIES:
  • Must possess excellent reading and comprehension skills 
  • Must have excellent communication skills (written and oral) 
  • Should have great superior organization skills 
  • Must be able to detect errors and discrepancies 
  • Should have proficient knowledge of legal requirements 
DIMENSIONS (METRICS):
  • Accurate analysis 
  • Risk avoidance 
  • Contract compliance 
PERSONAL CHARACTERISTICS   & BEHAVIOUR:
  • Must be adaptable 
  • Should be able to pay rapt attention to detail 
  • Should be able to prioritize in order of importance 
  • Must be able to work well under pressure 
  • Should be able to work independently 
  • Must be analytical in thinking 
  • Should be a problem solver 
BENEFITS:
  • Training (Office 365, Cyber Security, and the virtual environment)
  • Mentoring and Coaching in the area of volunteer work
  • Reimbursement of exam fees when successfully earned the pre-approved professional certification (certain conditions applies)
  • Fixable hours and Working Virtually
  • Able to obtain a reference letter from ENCADE on the hours reported in approved time-sheet
  • Regular appraisal evaluations of skills with suggestions for improvements
  • This volunteer work / internship can be reflected on academic credits whenever applicable and accepted by the educational institution
  • Addition to the PDUs of the project management certification requirement
VOLUNTEER EXPECTATIONS:
  • 10 Hours a week minimum
  • Weekly time sheet reporting
  • Display a positive and respectful attitude
  • Work with honesty and integrity
  • Represent the organization in a responsible manner
  • Take initiative
  • Perform their jobs to a reasonable, acceptable standard
  • Deliver results
  • Maintain good attendance
  • Be dependable and responsible
  • Be a good team player
  • Conduct themselves in a professional manner, even when off duty
  • Follow set policies and procedures when dealing with problems or issues
We look forward to having you in our fantastic team  

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