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Human Resources Administrator

Number of Available Positions: 1

Location: Ottawa

Experience Level Required: Fresh

Volunteer: Internship: Co-Op: Contract:
Casual: Part Time: Full Time:
JOB PURPOSE:


To ensure effective workforce management and administrative responsibilities within the organization, acting as the first point of contact for all HR-related matters and often deal with internal and external parties, coupled with facilitating employee development and satisfaction.

Disclaimer: This position is unpaid. If you are applying for a co-op, please confirm from your college prior to submitting your application.
ROLES & RESPONSIBILITIES:
  • Monitor and organize company personnel records and documentation
  • Manage and update HRIS data such as new hires, terminations, sick leaves, warnings, vacation and days off 
  • Assist in payroll management, preparation, and payment while liaising with the vendor
  • Act as point of contact for internal inquiries
  • Maintain schedule and coordinate calendar activities
  • Post job advertisements on the company’s career site and process applicants’ resumes
  • Organize and manage new employee orientation, on-boarding, and training programs
  • Setting up interviews
QUALIFICATION: Bachelor’s degree in Human Resources or related discipline
RELEVANT EXPERIENCE:
  • 1-2 years of Human Resources related experience
  • Familiarity with employment law
  • Proficiency in MS Office and other office productivity tools
  • HRIS experience
SKILLS / COMPETENCES:
  • Must have excellent organizational skills
  • Must be able to manage time effectively
  • Should have excellent verbal and written communication skills
  • Must have great interpersonal skills and be able to relate very well with people
  • Professional certification considered an asset
  • Proficiency in MS Office 365 Suite a plus
  • Must be fluent in English
DIMENSIONS (METRICS):
  • Time to productivity
  • Readiness to execute
  • Training participation rate
  • Employee engagement
PERSONAL CHARACTERISTICS & BEHAVIOUR:
  • Must have good ethical judgment
  • Must have the quality of trustworthiness
  • Must be able to keep sensitive information confidential
  • Should be able to problem solve
  • Should be able to think critically
  • Should have integrity
  • Should be patience
BENEFITS:
  • Training (Office 365, Cyber Security, and the virtual environment)
  • Mentoring and Coaching in the area of volunteer work
  • Reimbursement of exam fees when successfully earned the pre-approved professional certification (certain conditions applies)
  • Fixable hours and Working Virtually
  • Able to obtain a reference letter from ENCADE on the hours reported in the approved timesheet
  • Regular appraisal evaluations of skills with suggestions for improvements
  • This volunteer work/internship can be reflected on academic credits whenever applicable and accepted by the educational institution
  • Addition to the PDUs of the project management certification requirement
VOLUNTEER EXPECTATIONS:
  • 10 Hours a week minimum
  • Weekly timesheet reporting.
  • Display a positive and respectful attitude.
  • Work with honesty and integrity.
  • Represent the organization in a responsible manner.
  • Take initiative
  • Perform their jobs to a reasonable, acceptable standard
  • Deliver results
  • Maintain good attendance
  • Be dependable and responsible
  • Be a good team player
  • Conduct themselves in a professional manner, even when off duty
  • Follow set policies and procedures when dealing with problems or issues
 We look forward to having you our fantastic team   

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