Marketing and Communications:

• Provide support and assistance in planning, developing, producing, and delivering marketing and communications materials
• Manage the development, production, and distribution of promotional and collateral materials
• Develop and oversee the communications calendar to ensure timely execution of the program
• Use a customer relationship management (CRM) system and other social media to create and send, emails, newsletters, etc
• Participate in marketing budget development and support budget management
• Use independent judgment to execute marketing and communications plan
• Prepare written materials including some marketing copy, business communications, reports, and presentation scripts
• Write and distribute press releases
• Be responsible for ensuring accuracy in information and proofreading
• Analyze marketing and communications programs and make recommendations to adjust strategy and tactics to increase the effectiveness

Events and Campaigns:

• Conduct research and find resources to help staff make decisions about event possibilities.
• Coordinate arrangements for all meetings and events: Assist with negotiations for contracts and book event space, order supplies and the necessary audiovisual equipment
• Serve as liaison with vendors on event-related matters
• Prepare nametags, materials, notebooks, promotions packages, gifts, registration lists, etc
• Assist with preparing budgets and provide periodic progress reports to The Marketing Director for each event project
• Keep track of event finances including invoicing, payments, and reporting
• Closeout all events as required
• Propose new ideas to improve the event planning and implementation process

Administrative/Customer Service and Support:

• Maintain and update databases, including customer relationship management (CRM) system mailing lists
• Answer incoming emails/requests, answering questions regarding ENCADE services, screening emails/requests for appropriate referral
• Complete special projects as assigned by the Director of Marketing or the ENCADE CEO

• The desired course of study: marketing, communications, event planning, or equivalent experience
• Minimum 2 years’ experience on Marketing related role
• Ability to use contact management system and other social media to create and send emails, newsletters, etc

SKILLS/

COMPETENCES:

• Possessing computer proficiency: word-processing, spreadsheet, PowerPoint, and database management
• Having Excellent organizational and office skills
• Having excellent written and verbal communication skills
• Capable of making sound decision
• Ability to work independently while maintaining effective working relationships with co-workers, supervisors, customers, and the general public
• Capable of excellently managing time
• Having the enthusiasm for the mission of ENCADE

• Productivity/Utilization of resources
• Quality assurance

• Must be in-dependable
• Ability to work well in a team
• Ability to work under pressure
• Must be able to work independently and get motivated personally
• Being flexible
• Having excellent written and verbal communication skills, including: Writing, Proofreading and copy editing
• Ability to clearly communicate information effectively and persuasively
• Ability to develop and maintain strong working relationships both internally and externally, including media contacts and vendors
• Ability to develop timelines and meet deadlines
• Strong detail orientation
• High standards for quality work
• Personable demeanor/excellent customer service orientation
• Ability to handle multiple projects concurrently
• Possessing outstanding organizational skills, including meeting coordination, event planning, and publication scheduling
• Owning desktop publishing abilities like creating spreadsheets, PowerPoint presentations, and basic graphic design

• Training (Office 365, Cyber Security, and the virtual environment)
• Mentoring and Coaching in the area of volunteer work
• Reimbursement of exam fees when successfully earned the pre-approved professional certification (certain conditions applies)
• Fixable hours and Working Virtually
• Able to obtain a reference letter from ENCADE on the hours reported in approved time-sheet
• Regular appraisal evaluations of skills with suggestions for improvements
• This volunteer work / internship can be reflected on academic credits whenever applicable and accepted by the educational institution
• Addition to the PDUs of the project management certification requirement

• 10 Hours a week minimum
• Weekly time sheet reporting
• Display a positive and respectful attitude
• Work with honesty and integrity
• Represent the organization in a responsible manner
• Take initiative
• Perform their jobs to a reasonable, acceptable standard
• Deliver results
• Maintain good attendance
• Be dependable and responsible
• Be a good team player
• Conduct themselves in a professional manner, even when off duty
• Follow set policies and procedures when dealing with problems or issues